May Check-In: Final Steps Before Distribution Day

As the school year winds down, it’s time to shift your focus to one of the most exciting moments of the year—yearbook distribution day. A little preparation now will make everything run smoothly and ensure a memorable experience for your staff and your school community.

1. Get Organized with Sales Lists
Start by printing out your online sales reports. Having a clear, organized list of who purchased a yearbook will make distribution day much easier. Consider sorting alphabetically or by grade to speed up the process and avoid long lines.

👉 Learn more about tracking your online sales: Click Here

2. Coordinate Book Delivery Details
Stay in close communication with your school administration and front office about when your books are expected to arrive. Confirm where they’ll be delivered and who needs to be notified so nothing gets missed.

3. Plan for Delivery Day Inspection
When the books arrive, it’s important that someone from your team is available to open and inspect the shipment. Check for any damages or discrepancies right away so issues can be addressed quickly.

4. Turn On Post-Approval Sales
Still have parents asking if they can order a book? Turn on post-approval sales to capture those last-minute purchases. This allows you to manage remaining inventory while still giving families a chance to buy.
👉 Learn more about post-approval sales: Click Here

5. Prepare for a Smooth Distribution Event
Think through your setup—tables, signage, pens for signing, and enough staff or volunteers to keep lines moving. A little planning goes a long way in creating a stress-free experience.

6. Capture the Moment & Enter the Distribution Day Contest
Distribution day is a huge milestone—don’t forget to document it! Assign someone to take photos of students receiving and signing books. These moments are perfect for sharing on social media and can be submitted to our Distribution Day Contest for a chance to be featured.
👉 Learn more about the Distribution Day Contest: Click Here

7. Enter the Yearbook Contest
Your hard work deserves recognition! Be sure to submit your book to this year’s Yearbook Contest. It’s a great opportunity to showcase your team’s creativity and celebrate everything you’ve accomplished.
👉 Learn more about how to enter the Yearbook Contest: Click Here

With these final steps in place, you’ll be ready to celebrate all the hard work your team has put in this year. Distribution day is more than just handing out books—it’s about creating lasting memories. Enjoy it!