This help article outlines key items to focus on during January to keep your yearbook project on track. These steps are designed to build momentum early, avoid last-minute stress, and take advantage of available resources.

Watch our January Check-In video below!

1. Cover Deadline

Your cover has an earlier approval deadline than your interior pages to help keep you on track and speed up production if you have a cover upgrade such as a leatherette or foil. Starting with the cover helps set the visual theme and direction for the entire book.

If you have a cover upgrade please be sure to reach out to your account manager ASAP to ensure you meet your deadlines and maintain your turn-around-time. 

Why the early deadline matters:

• Once approved, the cover can move into production ahead of time
• Establishes consistency for fonts, colors, and design style
• Helps your staff feel confident moving forward

If your cover is already approved, you’re in great shape. If not, prioritizing it early in the semester can make the rest of the yearbook process smoother.

You can view your cover deadline by going to the Manage Tab and selecting Manage Deadlines

2. Updated Yearbook Kit & Survival Guide

The Yearbook Kit and Survival Guide has been updated and is available to order directly from your account.

What’s included:

• Yearbook Survival Guide with tips for using the website and design software
• A printed, laminated ladder poster for planning and deadlines
• Theme Guide Book
• Yearbook Curriculum
• Classroom Posters
• Marketing guide book and flyers
• Bleed & Gutter Design Magazine
• And more!

This kit is especially helpful for new advisors or staff members who want a quick-reference guide throughout the year.

To order your kit, you can go to: https://link.entourageyearbooks.com/index.asp

Full Kit Ordering Directions here

3. Free Printed Proof Books

We offer free printed proof books and these proofs include the cover and are bound, trimmed, laminated, and closely resemble a production copy.

There is no penalty if you miss the first submission deadline, but if you’d like more than one proof, please be sure to submit your first request before the second submission deadline. If you’ve already requested your first proof book — excellent!

Typically, you can request up to three proofs and you can view your proof deadlines by going to the manage tab and selecting Manage Deadlines

You can request a proof by going to the create tab and selecting Proof Book

Full Proof Book Ordering Directions here

4. Marketing Materials

We offer printed marketing materials to help you promote and sell more yearbooks! Marketing materials can be designed and requested by going to the create tab and selecting Marketing Materials. All orders for marketing materials must be requested by March 1st. No orders will be printed after March 1st. 

Important details:

• Turnaround time is approximately 14 days (delivery included)
• Materials can be sent to the address of your choice
• Design Points may be used to order additional materials
• Orders must be placed by March 1st

How to Create and Order Marketing Materials Directions here

5. Help & Support Resources

The Help Tab includes updated articles and tutorial videos designed to support you throughout the yearbook process.

We've updated the support information available on our website to include more helpful articles and new tutorial videos. You can access these by going to the Help tab and selecting Help Site

You can also access these resources online at: edonext.edopublishing.com

These resources cover common questions, workflows, and best practices for using the platform efficiently.

6. Design Review (Recommended Near Completion)

The Design Review is a recommended step once your book is more than 90% complete and this feature costs 2 design points*. You can request by going to the Create Tab and selecting Design Review

What the review includes:

• Background bleed checks
• Text overflow issues
• Photo resolution concerns
• Obvious spelling issues in page headlines
• One of our Graphic Designers will review your book digitally and provide a report directly in your account.

⚠️ Note: This is not a full spell check of the entire book. Spell check tools are available on the ladder and within each page designer. This is a responsibility of the school/yearbook advisor. 

⚠️ Note: Our designers cannot spell check names or proof portrait pages. This is a responsibility of the school/yearbook advisor. 

*Design Points are a form of currency provided by Entourage (based on your order size) and can be redeemed for marketing materials, proof books, custom design work, or design reviews. Each point is worth $20, or approximately 20 minutes of design time.

Need Help?

If you have questions or need assistance at any point, your support resources and account tools are designed to help guide you through each step of the process. Staying proactive during January sets the foundation for a successful yearbook season.

If you have additional questions please reach out to your account manager, email help@entourageyearbooks.com  or you can call our support line at 888-926-6571