Check out this helpful video on adding users to your yearbook project:
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If you plan on having multiple people work on your yearbook project, you will want to add them to the account so they can login with their own username and password. Follow the instructions below to learn how to add new yearbook staff members.
1. Select Manage Users from the Manage drop-down menu in your main account dashboard:
2. Click on the green Add New Staff button.
3. Check the availability of the USER ID or the email address of the user you wish to add.
If the User ID is available, fill in all fields for each new user:
Email: The email address that is associated with the User.
User ID: Assign a unique name which identifies the staff member (we recommend using an email address).
Password: Assign a unique password for your staff member.
Confirm Password: Re-enter the assigned password.
Staff Member Status: Select the status of Approved User for your staff member. (Note: If at any time you need to change the status from Approved to Rejected, you can update that status in Manage Staff/Users.)
Staff Member Type: Select whether the member will be an Administrator, Editor or Staff User. The difference between these staff types is their access level. (You can adjust the permissions for Editors and Staff to your preferences in the Manage Permissions tab.) Default permissions are:
Administrator: Have complete access to everything.
Editor: Can design pages, upload photos and access the collaborate tab.
Staff: Can only upload and view photos.
4. Click Save & Add Next User to keep adding staff, or click Update Profile if you are finished adding staff members at this time.
Invite Staff Members:
You may see a list below your current staff of individuals who have worked on past related yearbook projects. You can invite them to work on this year’s project using their existing login information. Simply click on the blue Invite button to the right of their information; an email will be sent to the staff member to begin work on the yearbook project. If you select the red Hide In List button, you will no longer see that user on your list of potential invites.
I have an account as Principal but cannot find the page to manage users and add editors.
Hello Robert,
The Manage Users page should be listed as the 4th option under the “MANAGE” tab. If you do not see this tab your user account could be setup incorrectly. You can contact your account manager for assistance.
can you assign an editor to specific pages only?
Hello Tara,
Yes, on the Yearbook Ladder (MANAGE tab > Manage Ladder) you can assigned editors spreads. You can assign up to two members per spread, but they can not work on the spread at the same time.
Once the spread is assigned only the editor assigned, and anyone with an ADMIN status can access the page. The other users will be locked out.
Is it possible to delete users that are no longer on your team?
Hi Mr. Thorpe, You can absolutely delete a user who is no longer on your team. Login to your account and go to the manage tab at the top of your page. Then click “Manage User” from your manage list. Once you are on the manage user screen, you will see all the users accosted with your project. All the way to the right there is a red “delete” button. This will remove the user from your account.
Is there a way for students to add people to people pages without being Admins? (So can they add them as editors?)
Hello,
Yes, you can edit the permissions for your editors in Manage Permissions. There is a permission that will allow your Editors to access/edit people page data: Manage Student Data & People Page Flow.
If a user forgot their password, how do I reset it as the Admin?
You can go to Manage > Manage Users. Click on the username and add a new password. If the user has access to multiple accounts, they can only change their password by using the forgot password link on the log in page.
How do I change a LINK user (a purchaser of a previous yearbook) that I was allowed to invite, into an actual EDITOR in the current yearbook? It keeps sending to the wrong LINK for him/her to login.
If you go to Manage Users inside your account and type in their email/userid you can invite them to your project and give them any of the 3 user types Editor, Staff, Admin. If that is not working properly please contact our tech support team and we can import the user to your account.